Sonoma Valley Unified School District

Common Forms & Resources

Payroll Reminders:

Payday is the last working day of each month. Supplemental pay is disbursed on the 10th of each month.
To ensure you are paid on time, all timesheets must be approved by the manager/principal and submitted to payroll no later than the last working day of each month by noon.
Remember, payroll does not consider a timesheet submitted until your Principal/Supervisor has approved and forwarded it. Please submit timesheets monthly for any extra hours and do not hold onto them.

Digital Forms - Full Gallery
SVUSD uses Informed K12 to streamline operations with automated forms & workflows. You can search for individual forms on this page or use this link to view the full gallery.
Extra Hours Timesheet
See important reminders from Payroll noted above
Guest Teacher Timesheet
For Substitute Teachers
Employee Information Update Form
Used to update employee name, address, phone and email information
Employee Portal
Access the Employee Portal for the Sonoma County Office of Education, offering staff essential resources, tools, and information on employment, payroll, and benefits.
Report an Absence
Submit your absence details, including dates and reasons, through the Frontline Absence Manager. Please do this as early as possible and double-check your information to avoid delays.
Work Day Calendar - Classified Employees
Find your job categaory and work calendar for the 2026-27 school year, with reminders from Payroll.
School Year Calendar - Current Year
View, download and print the latest school year calendar
IT Help Desk
Access this page to report any issues with technology

Payroll Reminders:

Payday is the last working day of each month. Supplemental pay is disbursed on the 10th of each month.
To ensure you are paid on time, all timesheets must be approved by the manager/principal and submitted to payroll no later than the last working day of each month by noon.
Remember, payroll does not consider a timesheet submitted until your Principal/Supervisor has approved and forwarded it. Please submit timesheets monthly for any extra hours and do not hold onto them.

Payroll FAQs
Frequently asked payroll questions and answers
Extra Hours Timesheet
Guest Teacher Timesheet
Extra Pay Assignment Stipend
Coach Stipend Form
Teacher in Charge (TIC)
Overnight Field Trip - Certificated ONLY
Overage Form TK-5
Overage Form 6-12
Direct Deposit Form
Deferred Net Pay (10/11 month employees)
Online Salary Reduction Agreement
Web portal for employees to manage their Salary Reduction Agreements (SRA) for 403(b) Deferred Compensation Plans.
W-4 Federal Tax Form
The W-4 form is used by employees to determine the amount of federal income tax withheld from their paycheck.
DE4 - State Tax Form
The DE4 form is used by employees to determine the amount of state income tax to be withheld from their paycheck.
457(b) Enrollment Form
The SRA Salary Reduction Agreement for the 457(b) Deferred Compensation Plan (DCP) allows employees to set aside a portion of their salary into a tax-advantaged retirement savings plan.

Still need help? For more department-specific resources please visit their corresponding page from the navigation bar above.